Please read the following recommendations to fill in the Facility Questionnaire carefully before starting the submission procedure.
|Human resources: workload|
|Minimum number of full-time radiation oncologists per department||2.5|
|Preferred mean number of patients treated per year/full time radiation oncologist||180-250 (maximum 300)|
|Minimum number of full time qualified radiation physicists per department||1.3|
|Mean workload per radiation physicist||500 patients/year (maximum)|
|Minimum number of radiation technologists per treatment unit||2|
|Patients per year/per megavoltage unit (based on normal working hours)||700|
|Patients per year/per simulator (based on normal working hours)||1500|
Note: An EORTC Radiation Oncology Department must have at least 1 simulator (classical and/or virtual CT-simulator), a 3D treatment planning system, access to CT scanning, other imaging equipment and 2 megavoltage treatment units preferably less than 10 years old (maximum 15 years). The units must be equipped with portal imaging.
An institutional Quality Assurance Programme is MANDATORY. This should comprise periodic checks of treatment equipment (beam calibration, output checks) and treatment-related processes (patient chart review). Details of this programme must be provided.
In this framework, the results of the dosimetry checks have to be provided as well. These external audits for the beam calibration are valid for 2 years. You can either upload the scanned documents at the appropriate place in the FQ or mail the results of your beam calibration audits to email@example.com.
If you do not have participated in a recent audit, you will not be allowed to participate any further in EORTC ROG clinical trials as these audits are considered to being part of the standard quality assurance measures in a radiotherapy department. The EORTC ROG recommends to its members the services of the Radiological Physics Center (RPC) at the MD Anderson Cancer Center, Houston, Texas, for the organisation of external monitoring of dosimetry of photon and electron beams.
List of Validated Sites
Please try to fill in the Facility Questionnaire as completely as possible. The program highlights the mandatory fields when they are not (correctly) filled in. Please make sure to mention your institution number and the reason for the submission of the Facility Questionnaire. If you are applying for a new institutional membership, you should fill in "0" (zero) for this field. Do not push the "back" button in the submission process to correct any incomplete/missing/wrong data as you will have to fill in the whole page again, and not only the incomplete/missing/wrong field. It is advised to proceed and to complete the rest of the Facility Questionnaire. When the submission is then finished, you will receive a link where you can consult and correct/update your Facility Questionnaire. Please keep this email with you in order to be able to correct/update your Facility Questionnaire.
Results of the annual dosimetry checks should be uploaded at the appropriate place in the questionnaire. It is also possible to upload your beam calibration audits at the end of the submission process.
To ease the submission process of the facility questionnaire, you can download the questionnaire as a pdf-document. With the help of this printed document, you will be able to complete the questionnaire on paper and to submit then the full questionnaire at once electronically."